How a Aztec Gained Full Control Over Material Management With BuildSuite
Aztec is a Kerala-based construction contractor executing residential and commercial projects with multiple ongoing sites. The company is known for quality-driven work, efficient site execution, and disciplined project operations across civil, MEP, and finishing segments.
Aztec is a Kerala-based construction contractor executing residential and commercial projects with multiple ongoing sites. The company is known for quality-driven work, efficient site execution, and disciplined project operations across civil, MEP, and finishing segments.
The Challenge
Before BuildSuite, the company managed its material operations through WhatsApp messages, Excel sheets, and manual logs. This made it difficult to track what was requested, delivered, consumed, or missing at each site.
1. No Structured Material Request Process
Attendance was marked on Excel sheets sent by supervisors. Any correction or mismatch required endless calls and back-and-forth between the site team and HR.
2. Difficulty Tracking Deliveries & Site Receipts
Materials often reached the site without proper documentation. Delivery notes were misplaced, making it difficult to verify supplier bills later.
3. Zero Visibility on Material Consumption
Consumption was not recorded daily. Management didn’t know whether materials were underused, overused, or misused at the site.
4. Frequent Material Shortages & Over-Purchasing
Because there was no real-time tracking, the team experienced:
Stockout issues
Repeated purchases
Wastage
Unexplained material loss
5. No Central Material Database
There was no structured record of:
What was requested
What was approved
What was delivered
What was consumed
What was left at the site
This caused continuous site delays and financial leakage.
The BuildSuite Solution
BuildSuite implemented a complete end-to-end Material Management System for all project sites, bringing structure, visibility, and control.
Material Request Workflow (MRF)
Engineers raise material requests through the mobile app with:
Quantity
Required date
Specifications
Site details
This creates a clear audit trail.
Approval & Purchase Flow
Approvals happen instantly in BuildSuite. Purchase orders are generated in a structured format, eliminating confusion between procurement and site teams.
Site Delivery & Receipt Tracking
When materials arrive:
The site team records receipts
Adds delivery notes
Updates quantities received
Uploads photos/documents
This confirms exact quantities delivered.
Daily Material Consumption
Site engineers record material usage each day, giving management real-time consumption trends and identifying wastage or overconsumption.
Project-Wise Stock Monitoring
BuildSuite maintains an updated stock position per project, ensuring:
Zero material shortages
Accurate planning
No unnecessary purchases
The Impact
With BuildSuite’s structured material management system, the company finally gained clarity, control, and accountability over all site materials from requests and approvals to delivery and daily consumption.
Complete Material Traceability From Request to Consumption
Zero Over-Purchasing & Better Cost Control
Accurate Daily Consumption & Reduced Wastage
Faster Decisions With Real-Time Stock Visibility
A Smarter Way to Run Construction Operations
This transformation shows how BuildSuite brings clarity, structure, and control to construction companies helping them reduce losses, improve workflows, and make faster, more confident decisions.
From Spreadsheets to Smart Dashboards: [Client Name]’s Digital Transformation Journey
From Spreadsheets to Smart Dashboards: [Client Name]’s Digital Transformation Journey
From Spreadsheets to Smart Dashboards: [Client Name]’s Digital Transformation Journey