How a Mid-Sized construction company transformed operations
with BuildSuite
A rapidly growing construction firm in the GCC region managing multiple residential and commercial projects. With 300 labours, several subcontractors, active purchase cycles, and site-level operations, the company needed better clarity and control over day-to-day activities, costs, and cashflow. Their earlier processes were manual, scattered, and difficult to track.
A mid-sized construction firm in the GCC, delivering residential and commercial projects with strong expertise in civil, MEP, and finishing works. The company manages multiple active sites and is known for its focus on quality, safety, and timely project execution.
The Challenge
Before BuildSuite, the company operated through a mix of Excel sheets, WhatsApp messages, manual purchase logs, and handwritten site records. This caused frequent delays, errors, and a lack of visibility for management.
1. Manual Attendance Collection
Attendance was submitted through Excel or WhatsApp. Errors were common, and reconciliation took days each month.
2. Unstructured Purchase & Material Flow
Purchase requests, approvals, and receipts were handled manually.
This led to:
Over-ordering
Missing records
Difficulties tracking pending orders
Mismatch between site needs and actual deliveries
3. No Real-Time Cashflow Visibility
Owners could not track:
Daily spending
Upcoming payments
Project-wise cash burn
Expected inflows/outflows
Financial decisions were often made without clear or updated data.
4. Petty Cash Leakage
Petty cash expenses were logged manually at each site, making it hard to:
Verify authenticity
Consolidate daily expenses
Identify repeated losses or misuse
5. Lack of Document Organization
Project documents, invoices, purchase receipts, and reports were scattered across email, WhatsApp, and folders, making retrieval difficult during audits or project reviews.
The BuildSuite Solution
BuildSuite digitized and streamlined the company's operations, with dedicated modules for attendance, purchasing, financial visibility, and document management.
Real-Time Attendance Management
Supervisors mark attendance directly from the mobile app. This eliminated Excel, reduced errors, and provided real-time visibility across sites.
Structured Purchase Workflow
BuildSuite introduced a complete purchase cycle:
Material Requests
Approvals
Supplier Purchase Orders
Site Delivery Tracking
Purchase Receipts
Material Consumption
All data is timestamped and linked to projects, eliminating misuse and improving cost control.
Owner Dashboard for Cashflow & Cost Control
The owner dashboard now displays:
Daily & monthly expenses
Project-wise cost breakdown
Petty cash usage
Pending POs & liabilities
Material consumption vs budget
Cash inflow/outflow forecast
This gave the management team clarity they never had before.
Petty Cash Automation
Site teams log petty cash directly into BuildSuite via mobile.
Management can monitor:
Daily petty cash burn
Duplicate or suspicious entries
Project-wise small expenses
Remaining site balance
Centralized Document Management
Every document PO, delivery note, invoice, drawing, site report is now uploaded to its correct project and category within BuildSuite.
This eliminated the chaos of scattered files and improved traceability.
The Impact
BuildSuite enabled the company to move from a fragmented manual workflow to an integrated digital system, improving control, accuracy, and decision-making.
Crystal-Clear Cashflow Visibility
Fully Streamlined Purchase & Material Control
Accurate Attendance & Petty Cash Tracking
Instant Insights With the Owner Dashboard
A Smarter Way to Run Construction Operations
This transformation shows how BuildSuite brings clarity, structure, and control to construction companies helping them reduce losses, improve workflows, and make faster, more confident decisions.
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